MODULE IKA — HR & FLEET MANAGEMENT
Know before a vehicle’s insurance runs out.
Staff paperwork shouldn’t sit in a folder while vehicle inspections live in a separate spreadsheet. HR cards and the fleet document calendar come together in one panel; email alerts arrive before anything expires.
SCATTERED TRACKING
Staff paperwork in a folder, vehicle inspection in a separate spreadsheet.
HR and fleet information usually sits with two different people in two different files; when a deadline nears, no one is sure who is supposed to notice.
Staff records
Contracts, certificates and health reports sit in a physical folder or scattered files; no one can tell which document was renewed, or when.
Vehicle inspection & insurance
Inspection, comprehensive and traffic insurance dates live in a separate table; if the table isn’t updated, the deadline passes quietly.
Deadlines depend on one person
There’s no automatic alert; the reminder lives in one person’s diary, and the date slips by while they’re on leave.
HR AND FLEET · TWO SEPARATE RECORDS, NO SINGLE OWNER
ONE PANEL
Track from one panel, get alerted automatically.
The staff card and the vehicle document calendar open on the same screen; the system emails you before a deadline, and every change lands in the audit log.
- 01Staff member joins
- 02Records logged to the card
- 03Vehicle document scanned
- 04System calculates the deadline
- 05Email goes out as the date nears
- 06Change lands in the audit log
IKA MODULE
Four pieces, one panel.
Each card works on its own; together, no deadline gets tracked twice.
HR card — records and paperwork
Every staff member’s contract, certificate, health report and contact details sit on one card; the system flags paperwork before it expires.
Vehicle inspection / insurance / document calendar
Inspection, comprehensive insurance, traffic insurance and registration dates live in the fleet calendar; vehicles are ranked automatically by their nearest deadline.
Email alert before expiry
An automatic email goes to the responsible person as a deadline nears — no relying on a paper diary or memory.
Field-level audit log
Who changed which field, and when — in plain sentences, with personal data masked under KVKK.
HR & FLEET
Bring your HR and fleet tracking together.
Fill in the form and we’ll call you within one business day; we’ll walk through the demo using your own staff and vehicle list.
Request a Demo